All AAFES Payable through Syncada

15. Mar, 2010 Comments Off

A few years ago we blogged about invoices for Army and Air Force Exchange Service (AAFES) shipments being payable through PowerTrack/Syncada. When that announcement was made, there were specific codes of service or shipment types that were being processed for payment through PowerTrack. For example, only code 1 domestic service codes were processed through PowerTrack; all code 2 and International service codes were processed and paid via a paper invoice.

We recently learned that effective with pickup dates of October 19, 2009 and after, all AAFES HHG and UAB shipments, regardless of service code will be processed for payment via PowerTrack/Syncada. In speaking with AAFES personnel, we were advised that notice of this change had been sent to the PPSO community last fall, and that block 21 of the GBL should have “HQ AAFES (USBANK – POWERTRACK)” as the bill to. If the GBL does not indicate PowerTrack as the finance center, it is recommended that you contact AAFES personnel to determine if the shipment is payable through PowerTrack.

Daycos does have the ability to submit these invoices via EDI through our regular processes for our billing, AccuBill and translation customers. Once in PT, the invoices will not go to CWA for approval, but rather will be worked by AAFES personnel in PT. Daycos will still provide follow-up service for these invoices if requested by our billing customers, to work through discrepancies, provide documentation and work any other issues that need resolved for payment.

If you have any questions regarding these changes, please contact us at support@daycos.com.